Our
Board of Directors
Dear
Prospective Cook's School Day Care Inc. Board Member:
Hello and good day. Thank you for your time and attention in considering
our invitation to join the Cook's School Day Care Inc. Board of Directors.
It continues to be an exciting time for Cook's School Day Care Inc.'s
three early learning and child care programs. Since 1985, our goal has
been to provide a high quality service to the families of Northumberland
County. I can confidently proclaim that our success is due to the professionalism
and dedication of our Organization's early childhood education teachers,
home child care providers, support staff and our Board of Directors
members.
Our Organization is currently well positioned to continue to grow and
succeed in fulfilling its mission:
"Cook's School Day Care Inc provides
quality home and centre-based early learning and child care for the families in our community in
a safe, engaging and inclusive environment that promotes friendship and life-long learning."
Cook's School Day
Care Inc. has well-established plans and an exciting vision to help
us to strengthen and sustain the organization. We are currently seeking
enthusiastic, committed and service oriented individuals to serve on
our Board of Directors to help us to make our plans a reality. We welcome
the involvement of any interested parties, and are specifically seeking
new members with the following skills and interests:
Strategic
Planning Committee
(Evaluating current activities/participating in future planning for
the organization)
Fundraising Committee
(Assist planning/implementing/evaluating fundraising events)
Legal professional
(Human resources, policies, liability)
Please consider
joining us in achieving our vision! You are invited to attend one of
our upcoming board meetings to ask questions and determine your interest,
and we can discuss next steps from there. If you have any questions
or comments, please do not hesitate to contact me by email cooks.on.darcy@cooksdaycare.ca
and vic.park@cooksdaycare.ca
or by phone
(905) 372-4525 and (905) 372-2143.
Sincere Regards,
Lynn Stubbings, RECE, ECE.C
Executive Director
Board
Member Job Descriptions
Officers/Executive
Committee And Directors
Together with other Members, the Board Member is legally and morally
responsible for all activities of Cook's School Day Care Inc., including:
- Board membership,
recruitment of new members, as well as, providing opportunities for
Board development.
- The Executive
Members (President/Co-Chairperson, Vice-President/Co-Chairperson,
Secretary, and Treasurer) are responsible for hiring, termination,
and evaluation of the Executive Director.
- Setting and reviewing
the Organization's Mission Statement and Philosophy.
- Planning and
evaluating short and long term goals.
- Ensuring the
financial accountability of the Organization.
- Budget approval
and review.
- Ensuring adequate
funds are raised to support the Organization's Policies and Programs.
- Public relations,
which includes awareness that Board Members are always emissaries
of the Organization in the community.
- Facilitating
and maintaining cooperative actions with other Organizations.
- Ensuring that
the Organization and its Board meet all legal requirements.
- Ensuring that
the Board and Organizational operations are adequate and appropriate.
- Ensuring strict
confidentiality of all matters concerning the Organization.
Requirements:
- A demonstrated
interest in the Organization's service goals.
- A representative
of and advocate for not-for-profit child care.
- A willingness
to expand one's knowledge of Board responsibilities through ongoing
education and/or training.
- A willingness
to represent the Organization in the community.
Time
Commitment:
Regular Board Meetings: Once per month approximately two (2) hours each
Committee
Meetings: As required and determined by the Committee
Special Meeting:
As needed (ie. training, development, etc.)
Officers/Executive
Committee Job Descriptions
President/Co-Chairperson
The President/Co-Chairperson is the Chief Executive Officer of the Corporation,
and in that capacity will preside at all meetings of the Board of Directors
and General Membership Meetings; in conjunction with the Vice-President/Co-Chairperson
and Secretary, prepare the agenda for each meeting; and attest the minutes
of each meeting. The President/Co-Chairperson shall be an Ex-Officio
Member of all Standing and Ad-Hoc Committees.
Vice-President/Co-Chairperson
The Vice-President/Co-Chairperson shall carry out such duties as prescribed
by the Board of Directors from time to time and shall be designated
by the Board of Directors to assume the duties of the President/Co-Chairperson
in the President's/Co-Chairperson's absence or inability to act.
Treasurer
The Treasurer shall be responsible for ensuring accurate accounts and
shall present, in conjunction with the Administrative Assistant and
the General Manager, Financial Statements at the regular meetings of
the Board of Directors and perform other such duties as prescribed by
the Board.
Secretary
The Secretary shall keep minutes of all meetings of the Board of Directors
and members, and shall carry out other duties as prescribed by the Board
and as set down in the Corporations Act. In conjunction with the President,
Vice-President, and General Manager the Secretary shall prepare the
agenda for each meeting.
The minutes of Board
of Directors' meetings shall be made available to the Officers and Directors
at least one week prior to the next scheduled meeting. The minutes of
the Annual General Meeting or Special Meetings of the Membership must
be available within one month following the meeting date.
Board
Member Eligibility
A Board of Director
member shall:
- Be at least 18
years of age.
- Be a member in
good standing.
- Not be an employee
or contract position of the Corporation nor a family member of an
employee or contract position of the Corporation.
Member
In Good Standing
A member in good standing is:
- A current service-user
(parent/guardian) who abides by the Policies and Procedures of the
Corporation.
- A volunteer for
the Corporation (including, but not limited to placement students).
- A community individual
or a community organization that supports the purpose of the Corporation.
- Employees and
contract positions are members in good standing by virtue of their
employment or contract with the Corporation. Membership will cease
upon termination of employment or contract by the Corporation.
Member
Privileges
All members in good standing will have the right to:
- Be elected to
the Board of Directors. *
- Be eligible to
be elected, by the Board of Directors, to an Officer's position of
the Corporation. *
- Inspect all financial
reports and minutes of the Corporation.
- Attend Board
meetings to observe.
* Exception:
Employees
and contract positions of the Corporation are not eligible to be elected
to the Board of Directors.
Cook's
School Day Care Inc. Board Member Application Process
Applicants are required
to complete the following:
- The application
form.
- Criminal reference
check forms for the Police Department and Children's Aid Society.
Cook's School Day Care Inc. provides the forms.
- The declaration
form agreeing to abide by the Behaviour Management Policy of Cook's
School Day Care Inc.
- The declaration
form agreeing to abide by the Confidentiality Policy of Cook's School
Day Care Inc.
Board
Meeting Agenda Sample
Board
Meeting Agenda Sample
Board
Orientation Manual
Board
Orientation Manual
